Summary:

The Assistant Project Manager supports Project Managers and cross-functional teams in the planning, coordination, documentation, and execution of fabrication, staging, rental, and production-related projects. This role helps track project schedules, materials, shop progress, quality control, final assembly, testing, and packaging to ensure assigned work is completed on time and to company quality standards. The Assistant Project Manager is expected to develop a strong understanding of fabrication techniques, staging equipment, project workflows, safety procedures, and hand and power tools. This role may include onsite work with clients, artists, vendors, and crew under the direction of a Project Manager or other authorized lead.

This is a non-exempt hourly position that includes eligibility for PTO, health insurance, and the 401k program after the probationary period.

Essential Duties + Responsibilities:

Operate within standard operating and safety procedures
Assist Project Managers with day-to-day coordination of fabrication, staging, rental, and production-related projects
Coordinate with Technical Design, Fabrication, Sales, Rental, Purchasing, and other departments to help complete projects on time and to company quality standards
Support the creation of high-quality Versa staging and fabrication equipment that represents the company well in the global staging market
Review and reference Technical Design documents, drawings, cut lists, schedules, and project instructions under the direction of the Project Manager
Complete all assigned crew training modules and assist with crew coordination as directed
Assist in developing, updating, and tracking project scope, objectives, schedules, budgets, and timelines
Maintain project documentation, task lists, status updates, meeting notes, change logs, production records, and closeout information
Track project progress using appropriate software, tools, and communication channels
Coordinate internal resources, vendors, and third parties as assigned to support the successful execution of projects
Assist with sourcing job-specific materials and tracking availability, procurement, receiving, and allocation
Participate in final assembly, testing, quality control, labeling, and packaging of custom fabrication projects prior to shipping or delivery
Identify and communicate project risks, delays, missing information, or material constraints to the Project Manager in a timely manner
Support professional relationships with clients, vendors, crew, and internal stakeholders

Qualification Requirements:

1 to 3 years of experience in project coordination, production, fabrication, live entertainment, staging, construction, manufacturing, or a related field preferred
Undergraduate degree, technical training, or equivalent hands-on experience in project design, manufacturing, installation, fabrication, or live event production will be considered
Working knowledge of touring, equipment, staging, production set-up, rigging terminology, and live entertainment workflows preferred
Computer literacy and familiarity with Microsoft Office required; familiarity with CAD programs including Vectorworks, AutoCAD, Inventor, SketchUp, budget management, planning, and Gantt chart software preferred
Strong written and verbal communication skills
Ability to work within strict timelines, changing priorities, and set budgets while escalating issues appropriately
Strong organizational skills including attention to detail, follow-through, documentation, and ability to multi-task
Ability to adapt and support problem solving when unforeseen circumstances arise
Background in fabrication and knowledge of machining, welding, carpentry, assembly, finishing, or shop processes a plus
Have a valid passport and be willing to travel nationally or internationally as project needs require
Reliable transportation
Professional appearance appropriate for the work environment
Ability to work weekends and overtime, which may be required during busy cycles or to meet project deadlines
Punctuality and regular attendance are required
Physical Demands and Abilities:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Lift, carry, and move materials or equipment weighing up to 50 pounds on a regular basis; heavier items require assistance or appropriate equipment.
Safely use small hand tools and power tools as required for assigned tasks.
Follow instructions, communicate professionally, and work cooperatively with team members, supervisors, clients, vendors, and crew.
Work in a variety of environments, including indoor and outdoor settings, shop areas, job sites, and varying weather conditions, as project needs require.
Work extended hours or overtime during peak business periods or as needed to meet project deadlines.
Additional Information

This is an in-person position based at our Torrance, CA warehouse. Remote work is not available for this position.

All Access Staging + Productions participates in E-Verify to confirm the employment eligibility of individuals hired to work in the United States.