POSITION: PRODUCTION ASSISTANT (ADMINISTRATIVE)
STATUS: FULL-TIME (EXEMPT)
START DATE: ASAP
TERM: We would appreciate an initial commitment through our 2026/2027 Season (through August 1, 2027). After the first three months, we will meet to evaluate performance, progress, and needs, together. It is our great hope that this will be a long term employment relationship, full of opportunities for growth.

Administrative + Office Support:
- Assist the Production Manager with daily administrative tasks and correspondence.
- Maintain production calendars, contact lists, and distribution lists.
- Take notes during production meetings and distribute meeting summaries.
- Track and file contracts, invoices, purchase orders, and other production documents.
- Maintain organized digital (Dropbox) and physical filing systems for each production and the production department as a whole.
- Ensure all designers and crew have access to the appropriate Dropbox folders and files.
- Assist with expense tracking and petty cash reconciliation.
- Maintain correct and up to date inventory for all production related spaces and departments, including storage.
- Research vendors and companies for production-related purchases, comparing pricing, quality, and delivery timelines to identify the best options for each need.

Scheduling + Communication:
- Send updated production calendars to designers and department heads as applicable.
- Serve as a communication link between departments (production, wardrobe, props, etc.).
- Create and maintain accurate and current show-specific contact sheets, face sheets, and distribution lists.

Purchasing + Logistics:
- Assist with ordering supplies and materials for production departments, as needed.
- Pick up and deliver production-related items (e.g. rehearsal props, office supplies, scripts).
- Help track incoming shipments, deliveries, and returns for all production areas.
- Maintain inventory of props stock.

Rehearsal + Performance Support:
- Assist with moving materials between rehearsal, storage, and stage areas.
- Distribute scripts, scores, and schedules as needed.
- Organize production needs for u/s rehearsals, special events, and education events/rehearsals.
- Provide backstage or front-of-house support as assigned.

Creative Team/Crew Support:
- Help print and assemble welcome packets for company members in conjunction with Company Management.
- Assist with arrival/departure pickups (airport, train station, etc.) in conjunction with Company Management.

General Production Assistance:
- Help with strike, load-in, and load-out as needed.
- Schedule meetings and set up Zoom links.
- Assist in keeping rehearsal and production spaces clean, organized, and safe.
- Maintain confidentiality and professionalism in all matters.

MORE INFORMATION:
This is a full-time position where nights, weekends, and early mornings are required from time to time (particularly during special events, pre-production, production). This position reports to the Production Manager.

REQUIREMENTS:
- Strong organizational and time management skills. Ability to juggle multiple deadlines, manage different projects simultaneously, and maintain meticulous records.
- Excellent communication both written and verbally.
- Must have a positive, can-do attitude and the willingness to take direction and learn to feel pride in the Company and the work.
- Must be able to lift, push, and pull up to 25lbs.
- Ideal candidate has a valid drivers license and is willing/able to drive a larger SUV type Company vehicle.

COMPENSATION AND BENEFITS:
- Salary is an annual amount of $36,000
- Paid weekly, on a week-lag (exempt)
- Eligibility to participate in Company Sponsored Health Plan, and PTO after three months with the Company (more details available).

A.C.T. of Connecticut, an Actors Equity Association Not for Profit Regional Theater located in Ridgefield, CT, is an equal opportunity employer dedicated to inspiring, creating, and nurturing a culturally diverse and equitable environment for its staff, creative teams, cast, musicians, crew members, and audiences. A.C.T. of CT does not discriminate in matters of employment, recruitment, admission, or administration of any of its programs on the basis of race, color, creed, religion, sexual orientation, national or ethnic origin, disability, gender, gender identity, gender expression, or genetic information. A.C.T. of CT is committed to achieving a diverse workforce and to maintaining an inclusive and discrimination-free environment.