New York Live Arts
JOB DESCRIPTION
POSITION TITLE: Operations Coordinator, New York Live Arts
DEPARTMENT: Production
REPORTS TO: Director of Production and Operations
CLASSIFICATION: Full-time, Non-Exempt
SALARY: $47,000
START DATE: Feb 16, 2026
POSITION SUMMARY:
The Operations Coordinator oversees the day-to-day coordination of all physical facilities at the
organization+rsquo;s performing arts venue, including the theater, two studios, terrace, lobby,
conference rooms, and administrative offices. This position ensures that the building operates
safely, efficiently, and in alignment with the organization+rsquo;s mission. Responsibilities include
coordinating maintenance and repairs, creating and maintaining vendor relationships,
overseeing building systems and compliance, and maintaining IT infrastructure and technology
support. The Operations Coordinator plays a key role in ensuring a welcoming, functional, and
secure environment for artists, audiences, and staff.
Key Responsibilities
Administrative Duties:
● Open the building and perform front desk reception duties (answering phones, greeting
and checking in rental clients and guests, receiving and delivering mail and packages
throughout the building)
● Actively explore implementing Green Initiatives and environmental sustainability
measures
● Communication with Condo Management Agent
● Create and distribute updated phone extension document
● Schedule and organize emergency response preparedness trainings e.g., fire drills, active
shooter, AEDs and CPR
● Schedule janitorial shifts and payroll management of janitorial staff
● Place online job postings for Live Arts job vacancies
● Assist Live Arts departments with various projects as needed
● Maintain physical equipment for administrative staff (phones, computers, printers,
server, etc)

● Open/close studio + conference room wall partition for residency artists, programming
events and renters
● Assist various departments with the setup and strike of non-programming events
City inspections:
● Ensure compliance with local and state building inspections (e.g., FDNY, DOH, DOB) and
maintain all documentations, certifications (HVAC, fire safety, elevator)
IT Responsibilities:
● Communicate with IT contractor and internet service provider to troubleshoot any
service disruptions and routinely check IT equipment for efficiency, upgrades
● Investigate new vendor services for phone, internet, or any other IT systems as needed
● Manage keycard access and tracking document (OPEN PATH)
● Assist with workstation set-up for staff, resolve any internet, phone and printing issues
● Set up new employees with server access, phone, printer, etc.
General building maintenance:
● Weekly building-wide walk throughs to address any maintenance issues.
● Assign janitorial tasks including but not limited to: window cleaning, studio and theatre
disinfecting, mopping, restocking of cleaning supplies
● Perform building maintenance projects such as painting + wall repairs, lightbulb
replacing, maintain inventory of repair supplies and tools, maintain and organize
copier/supply room
● Schedule exterminator
● HVAC system + Plumbing maintenance issues
● Cultivate and sustain vendor relationships to provide reliable services related to:
Chemical waste removal, IT and Access control, HVAC, Elevator maintenance and Fire,
Sprinkler monitoring systems
● Monitor security systems and review security protocol plans
● Coordinate renovation and major building repair needs
TO APPLY:
Candidates are invited to send a cover letter, resume, and references (no phone calls please) to
careers@newyorklivearts.org. Applications will be accepted until a final candidate is chosen.
Please use the following SUBJECT: +ldquo;Ops Coordinator Search+rdquo;.