Job Summary
NBT is seeking an Assistant Production Manager (APM) to work in partnership with the full Theatre Arts Program (TAP) staff to support theatrical programming and other organization events. The Assistant Production Manager will utilize strong communications and organizational skills - and dexterity with logistics and details - to actively ensure that multiple stakeholders stay informed and effective every step of the way, from conception to curtain call. The APM will bring a knowledge of the core components of theatrical producing - lighting, sound, carpentry, etc. - and use this background to liaise among designers, crew, and NBT staff to support smooth producing practices. NBT is rebuilding its historic Harlem home and there is ample room for growth for the APM as the organization grows to meet the opportunities of its new theatrical spaces.

This is a full-time non-exempt role, with a pay rate of $30.00 an hour, reporting to the Production Manager. Assistant Production Manager is expected to be in-person 2-3 days per week and remote the remaining days when not in active production. In-person days may be on-site at National Black Theatre+rsquo;s offices in Harlem or at various performance venues/ rehearsal halls. Six day work weeks will be required during peak periods of operation.




Responsibilities
The Assistant Production Manager+rsquo;s responsibilities serve to support the full TAP team by executing administrative and technical tasks to meet creative and developmental programming needs. The APM should have a view of all logistical aspects of a production process and be able to serve as back-up for the Production Manager. These responsibilities include but are not limited to:

Organization-Related Logistics + Operations:

Facilitate and schedule production, producing, and cross-departmental meetings; create agendas; take and circulate notes; follow up on tasks assigned to various staff and partners

Create and maintain various calendars (TAP team and full season) and event schedules (readings, workshops, public performances), adjusting as needed, anticipating and resolving conflicts

Organize and maintain NBT+rsquo;s Google Drive so that documents and materials are readily searchable and accessible; ensure that final versions of production notes, files and drawings are cleanly stored digitally

Collect and streamline receipts from production-related purchases; code, document and submit them to NBT+rsquo;s accounting team; track on time payments for designers, department heads, and overhire for productions

Update production budgets to reflect changes to projections and actual spending


Event-Specific Production Management:

Help ensure adequate NBT staff representation at all sites and events
Create a safe environment for artists, crew, and yourself through best practices onstage and backstage, while collaborating with supervisors/ designers/ actors/ crew/ stage managers to ensure the show is successfully run and maintained.
Support both on and off-site events with logistics such as:
Document, monitor, maintain and procure NBT inventory (owned and rented equipment)
Scout venues


Move equipment during load-in and load-out

Set up and strike of PM stations

Help ensure that productions and staff comply with health and safety regulations and protocols, as well as union work rules, including:

Serve as a COVID Safety point of contact for in-person activities, and help develop, communicate, and maintain COVID Safety standards, including sourcing testing products and PPE

Secure certificates as requested, such as OSHA-10, F03, and S95 (fees paid by NBT)

Research and evaluate technical specs as needed, e.g., capabilities, functionality, dimensions and appropriateness for a particular venue (such as a fogger or hazer), taking into consideration AEA rules

Stock, load in, and load out inventory and supplies for readings, workshops, rehearsals; when in active production, ensure organized and correct equipment tracking

Assist PM with coordination and tracking of rentals, vendors, and trucking

Work with Marketing team to handle administrative needs such as industry house seat requests, comp seats, staff ticket requests, and to collect and format company bios for publication

Support Marketing and Development teams with production needs for their (non-theatrical) events

Contribute to a culture that nurtures both artists and staff, with open channels of communication

Other duties as assigned by Production Manager



Competencies/Background:
Commitment to NBT+rsquo;s mission
1-2 years of direct experience working on theatre/performing arts producing or production teams, either as an Assistant Production Manager or equivalent relevant position, such as but not limited to Stage Manager or Assistant Department Head (ATD, APE, etc.)
Familiarity with basic theatrical equipment for lighting, sound, projection, carpentry and ability to troubleshoot in each department
Familiarity with basic budgeting and formatting
High level of computer aptitude and proficiency in Google Workspace especially Google Calendar, Gmail, Google Docs, and Google Spreadsheets
Experience navigating stressful and fast-paced situations; ability to remain calm and focused on solutions
Ability to take initiative, ownership and accountability for assignments; to identify when help is needed and ask for support; and to see projects through to completion while working methodically to achieve thoroughness and accuracy
Highly detail-oriented and organized
Demonstrated creativity, flexibility and dexterity in juggling and prioritizing multiple tasks and timelines; adept at thinking on one+rsquo;s feet
Clear, proactive communications skills, written and verbal
A patient, empathetic, active listener
Ability to lift 30 pounds and sustain long periods of time on one+rsquo;s feet

National Black Theatre provides equal employment opportunities to all employees and applicants without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws