Position Description:
The Associate Production Manager supports the Production Manager by coordinating logistics across all production activities at CSTC. This role manages transportation, shipping, and inventory; maintains schedules and documentation; and supervises production assistants, drivers, and event setups. The Associate Production Manager ensures efficient communication across departments and helps oversee day-to-day operations at CSTC facilities, while also serving as the production lead on select events. This position requires excellent organizational and communication skills, a strong background in production, and the ability to thrive in a fast-paced environment.
Primary Responsibilities:
Coordinate logistics for production department, including but not limited to:
Trucking
Collaborating with all departments to determine needs.
Securing trucks, trailers, vans, and other necessary vehicles.
Scheduling drivers for all vehicles
Shipping
Maintaining shipping and delivery schedules for production materials + equipment
Scheduling freight, shipping, and courier services as needed.
Documentation
Create and maintain dock schedules for shop and production sites.
Create and maintain trucking schedules for each production
Generate packing lists and create truck pack drawings
Coordinate and maintain the organization of CSTC-owned equipment and materials, maintaining accurate inventory records and expendable materials stock levels at the shop, storage facility, and studios.
Maintain detailed records of trailers used for storage
In Coordination with Production Manager, oversee implementation of CSTC policies for production staff
Supervise the setup and execution of all internal and rental events in the CSTC Rehearsal Studio.
Schedule and supervise production assistants and runners for productions.
Ensure timesheets for all PAs, runners, and drivers are accurate and submitted on time to production management.
Assist in maintaining the season production calendar(s) with rehearsals, performances, and all related tech dates
Attend Production Meetings, Staff Meetings, Other Meetings, and Rehearsal Hall Load-Out as needed
Provide Support for special events and company projects, taking the lead when necessary
Serve as the designated production manager for the Conservatory Showcase
Drive CSTC vehicles and box trucks
In collaboration with other production department members, provide supervision at the shop and production site as needed.
Job Requirements:
Minimum of 3-5 years working knowledge of all technical aspects of theatrical production;
Experience working in production administration with demonstrated ability to manage complex schedules across multiple departments with competing priorities and deadlines;
Experience working with theatrical labor unions, familiarity with rules and processes;
Familiarity with CAD software, including Vectorworks;
Proficiency in Google Workspace software and with MacOS;
Working knowledge of database software, including FileMaker;
Committed to the mission, vision, and values of City Springs Theatre Company;
While detail-oriented, can also focus on large concepts and strategic issues;
Ability to serve as an initiative-taking facilitator, problem solver and analytical thinker;
Ability to respond to changing circumstances quickly and with a positive attitude;
Ability to manage multiple, overlapping productions, projects, and personalities with grace;
Valid driver+rsquo;s license. Must be able to and comfortable driving 26+rsquo; box truck;
Ability to work long, irregular hours that at times include nights, weekends and holidays. .
