The New York office of Frost Productions is seeking an Operations Associate who is based in New York or New Jersey to work on a full-time basis. This is a salaried position with benefits.

Compensation: $64,500/ year

Position Responsibilities:
- Assist Operations with administrative duties (expense reviews, purchase orders, insurance processing, etc.)
- Assist in HR processes like PTO requests, maintaining employee records, and hiring new employees.
- Assist in scheduling all full-time, freelance and temporary labor in the field.
- Review labor budgets and employee hours to schedule field personnel effectively.
- Provide information regarding staff, vehicles, and security details to planners, venues, and government agencies.
- Generate onsite personnel lists and complete vendor clearance forms.
- Ensure accurate information is properly logged into the Frost Database.
- Answer phone calls, reply to emails and provide general administrative support.


Position Requirements:
- Applicant will be required to work some nights and weekends (Team members rotate on-call coverage).
- Must be punctual, professional, positive, and have a respectful attitude.
- Must be a self-motivated and driven individual who can work independently.
- Experience thriving in a fast-paced environment and handling last-minute changes.
- Impeccable attention to detail and strong communication skills.
- Comfortable multi-tasking a high volume of complex and diverse tasks.
- The ability to both analytically and creatively problem-solve.
- General computer skills and email/phone etiquette.


Preferred Qualifications:
- Previous operations or administrative experience in an office setting.
- Previous executive assistant or personal assistant experience.
- Bachelor's degree in stage management/theatre, arts administration or related field.
- Familiarity with Microsoft Office Suite, including: Access, Outlook, Word and Excel.
- A love for people and working with others.
- A solutions-oriented mindset.
- A keen eye for detail and process improvement.
- An interest in special events.

To apply please send your resume and cover letter to careers@frostproductions.com with your name and the job title you are applying for in the subject line.

Frost Productions provides high-end, full-service production solutions to the special events market. Our clientele ranges from prominent cultural institutions and corporations to private individuals and organizations. With over 45 years of providing dynamic solutions to our clients, Frost continues to innovate and explore new mediums in the special events market. We pride ourselves in the ability to push the boundaries of proven technology and to provide our clients with new and innovative solutions and experiences. Our solutions often create whole environments through the use of lighting, video, audio, decor, and custom-fabricated scenic elements.