To apply: please send letter of interest and resume with relevant references to jobs@pltheatrical.com


ORGANIZATION BACKGROUND:

P:L Theatrical is a full functioning design firm based out of Central Florida, offering lighting, sound, and projection design, as well as management services to a wide range of entertainment and architectural clients.

POSITION OVERVIEW:

The Production Coordinator will be responsible for providing project and company-related administrative support as it relates to internal operations and external communications. This role will oversee contract creation, scheduling, and billing for clients, as well as the creation and maintenance of production-related paperwork and documentation (Google Sheets, Vectorworks, Lightwright). The position also involves coordinating and providing support for in-progress contracts, including consistent oversight of contractors and project progress, and day-of support for on-site work. The role also supports basic business financial operations through invoice preparation, expense categorization, payroll processing, and basic bookkeeping workflows in coordination with company leadership. This role reports directly to the Owner/Principal Designer.

Employment type:
-- Part-time (20 to 30hrs/week, with the occasional option for more)

Employment length:
-- Ongoing (with possibility of extension/growth based on company needs)

Employment location:
-- Hybrid; a mix of remote work and in-person work in Central Florida

Contract Rate:
-- $20.50/hr (or commensurate with experience)


PRIMARY RESPONSIBILITIES:

- Provide administrative support for internal operations; including responding to emails, placing purchase orders, and maintaining company databases and filesystems for contracts, project materials, and hiring documentation.

- Create and manage contracts with clients and with subcontractors.

- Lead the filling/scheduling of contractor labor for projects, including consistent follow-up and coordination.

- Provide day-of support for on-site contractors, including troubleshooting, communication, and real-time coordination.

- Support ongoing project execution by maintaining visibility on contractor progress, deadlines, and deliverables, escalating issues as needed.

- Complete in-person tasks related to inventory management and maintenance and project oversight/execution.

- Support company accounting workflows; including the preparation of invoices, expense categorization, and maintenance of basic accounting records.

- Use QuickBooks (Online) at a basic level to support bookkeeping tasks (as appropriate to access level), including coding transactions, attaching receipts, and assisting with reconciliations under supervision.

- Run payroll using Gusto for both employees and contractors

- Prepare and maintain production/project documentation including (as applicable):

--- Google Sheets / Microsoft Excel tracking documents

--- Vectorworks Spotlight documentation

--- Lightwright paperwork and updates

- Basic programming / file creation and maintenance in ETC Eos and QLab (as needed to support productions and documentation workflows).


QUALIFICATIONS:

- 2+ years of professional or post-secondary experience in entertainment, events, or arts-related fields.

- The ideal candidate will be highly collaborative, communicative, and have a great sense of humor.

- Ability to prioritize and manage multiple projects simultaneously.

- Expert proficiency in Google Workspace (specifically Sheets and Docs) and Microsoft Office (specifically Excel and Word).

- Basic knowledge of QuickBooks Online and basic bookkeeping techniques (invoicing, expense categorization, receipt management; reconciliations a plus).

- Experience running or supporting payroll workflows; experience with Gusto is a plus.

- Basic knowledge of production software (QLab, ETC Eos, Vectorworks and Lightwright 6)

- Experience working as a stage, production, or events manager is a plus.

- Able to work a flexible schedule, including select evenings and weekends.

- Able to lift and carry up to 50 pounds.

- Valid driver's license and clean driving record; must be comfortable driving a cargo van.

- Must be local to Central Florida.


**We encourage all candidates to apply, even if they do not currently meet all qualifications. We know there are great candidates who may not have all of the qualifications listed above but possess intuitive knowledge or other fully transferable skills. If that's you, don't hesitate to apply and tell us about yourself. P:L Theatrical is committed to on-the-job training and mentorship.**