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Description:

This part-time seasonal role supports the Professional Apprentice Program by managing daily operations, coordinating with departments, and providing administrative support to ensure the smooth functioning of the program.

Collaborating closely with the Director, the Program Coordinator will assist in the recruitment and onboarding apprentices, organize training sessions, workshops, and events, handle payroll, and maintaining accurate records. They will communicate with apprentices and supervisors to address administrative needs, implement program policies, and prepare reports and presentations on activities and outcomes.

The salary for this role is $29.39 per hour for 46 weeks at 25 hours per week. This position is not eligible for benefits. While hybrid work is possible, the position primarily requires on-campus presence.



About the Professional Apprentice Program Office: This office is dedicated to emerging performing arts technicians and administrators. Through hands-on training, professional development, and networking opportunities, we prepare our apprentices for sustainable careers in the cultural sector. Details about the Program can be found on the Juilliard Website's Professional Apprentice Program Page.



Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school+rsquo;s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other+rsquo;s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.


Role Responsibilities:

Manage day to day operations of the Professional Apprentice Program and provide administrative support to the Director.
Assist in recruitment and onboarding process for apprentices, assisting supervisors as needed.
Assist in developing and implementing program policies and procedures.
Coordinate training sessions and workshops collaborating with departments, alumni, and professionals, and maintain records and documentation.
Process timesheets, manage overtime compensation, and prepare reports and presentations on program activities.
Address apprentices+rsquo; concerns and provide guidance.
Support recruitment efforts through advertising, word of mouth, and attending career fairs and other networking channels.
Assist in apprentice alumni network and outreach.


Minimum Requirements:

Bachelor+rsquo;s degree in arts administration, education, or a related field or 2+ years of administrative experience, preferably in an educational or arts setting.
Strong organizational, prioritizing, and communication skills.
Proficiency in Microsoft Office Suite.
Ability to work independently and as part of a team.
Attention to detail and accuracy in record-keeping.
Flexibility to adapt to changing priorities and deadlines.
Understanding of Juilliard+rsquo;s mission and commitment to equity, diversity, inclusion, and belonging.


Preferred Background:

Experience in performing arts or higher education.
Strong knowledge of stagecraft and/or performing arts.
Stage Management or Production knowledge is a plus.
Experience with event planning and coordination.


*Please note that a cover letter is required for all applicants for this position.



Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.