Standard Work Hours: Monday to Friday 8:00am to 4:30pm.
Compensation: (Pending experience) $58.5K - $62K Annually

ABOUT US:
Mind The Gap is a fast-growing scenic fabrication shop located in Brooklyn, NY that produces scenery for brand activations, experiential marketing, theater, fashion, and more in the New York City area as well as across the United States. With over 500+ projects since 2012, MTG prides itself on being one of the area+rsquo;s go-to fabrication companies for projects both large and small. We are sticklers for attention to detail and providing a high-quality product that we are proud to stand behind by providing clear, accurate, and consistent communication with our shop floor and our clients. Our view of the world is that it+rsquo;s not if you fix your mistakes but how you handle the problem.

GENERAL FUNCTION:
The Associate Project Manager(APM) is the glue that holds us together. For every project that comes through MTG the APM helps to oversee the project. This starts from the first client interaction and follows through build and installation. The APM works with clients as well as the technical design staff to realize the vision of the project and that it is completed on time and within budget. They are responsible for ordering materials, and specialty hardware in coordination with the Technical Designer and Production Manager, ensuring all logistics and install crews are arranged, as well as interfacing with the client throughout the process.

RESPONSIBILITIES:
- General Organization, upkeep, and processing of all job related and procedural paperwork for office use
- Participates in and takes notes for all meetings including but not limited to Daily Production Meetings, Department Meetings, Client Meetings, and Video Conferences
- APM assists with client contact for all aspects of the project ranging from estimation, progress reports to installation and maintenance
tracking of all materials and labor budgets throughout the course of the project to ensure projects stay on budget and help identify where changes need to be made
- Maintains shipping and receiving schedules. Works with clients to make sure any client receivables are noted for delivery dates, logged upon receiving and clients are notified of arrivals. Schedules trucking to deliver projects to sites and returns
- Sends requests to Labor Division to get crew booked for installations and strikes
- Arranging, Coordinating, and Scheduling meetings and conferences across multiple departments and people
Recording project milestones within calendars and operational paperwork
- Managing the purchasing and stock all office supplies, equipment, and sundries
- Purchasing and Ordering for job specific needs
- Management and tracking of expenses
- Special event planning as needed
- Office Administration including but not limited to answering phones and coordinating communication
- Helping to facilitate scheduling and planning of meetings as needed


REQUIRED SKILLS:
- Several years (at least 2) of working in professional office environment
- Strong working knowledge of Google Suite (Sheets, Docs, Drive)
Familiarity with Microsoft Suite (excel, word, power point)
- Ability to work independently and complete tasks on a deadline
- Experience with general purchasing and expense reconciliation
- Experience leading a small team on-site or in a shop environment
- Experience with vendor relations
- Strong organizational skills
- Strong communication skills
- Strong Time Management Skills
- Positive attitude



COMPENSATION AND BENEFITS:
- A comprehensive benefits package, including Medical, Retirement, Transit, Vacation, and Holiday PTO
- A chance to be at a rapidly growing company working on a dedicated hard-working team that loves to create amazing experiences while still having fun.


MTG is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, nationality, ethnicity, disability, protected veteran status, or any other characteristic protected by law. MTG is dedicated to fostering an equitable and inclusive workplace. MTG makes hiring decisions based solely on qualifications, merit, and business needs at the time. If you have any questions or need assistance completing the application, please email us at the contact address above.